Studio & Equipment Hire Terms & Conditions

By booking studio and/or equipment hire with Phos Media Studios, you automatically agree to these Terms & Conditions.

Studio hire prices are for space rental only, complete with the equipment listed under the Kit List section of each studio.
If you require additional lighting equipment, assistants, digital operators, or other services, please contact us in advance to arrange this and ensure availability.

1. Definitions

  • “Phos Media Studios”: trading as Phos Media Studios.

  • “Customer”: any person, firm, or company dealing with Phos Media or its employees.

  • “Services”: all studio facilities, assistants, technicians, operators, and other personnel supplied by Phos Media or subcontractors.

  • “Equipment”: all studio fixtures and equipment provided by Phos Media or its subcontractors.

  • “Studios”: the premises of Phos Media where the Services and Equipment are provided.

2. General

  • All studio and equipment hire payments are strictly non-refundable under any circumstances.

  • Phos Media Studios insures the Studios and Equipment against normal risks only. Customers must arrange their own insurance for:

    • Loss, damage, or theft of personal equipment brought into the Studio.

    • Public liability for all persons attending during the hire.

    • Consequential loss of profit or other risks.

  • These Conditions form the entire contract and may only be varied in writing by an authorised Phos Media signatory.

  • Service details and price lists may be varied without notice.

  • Customers are responsible for any breakages, loss, or damage caused by themselves or their agents.

  • Discounts are exclusive and cannot be combined. Special offers must be requested at the time of booking.

3. Studio Hire

  • Available daily from 9:00am – 12:00pm.

  • Bookings must be confirmed with payment within 2 hours of reservation.

  • All bookings must be paid for in full via bank transfer on receipt of invoice. Payment is non-refundable.

  • Cancellations:

    • At least 3 weeks’ notice is required to request a reschedule. No refunds will be issued.

    • Customers may reschedule once with 3 weeks’ notice. Further changes may result in cancellation with no refund.

  • Time booked includes setup and takedown. Overtime is not permitted unless pre-agreed and prepaid.

  • The Studio is for the exclusive use of the named Customer and cannot be sublet without written consent.

  • All rubbish, sets, and materials must be removed by the Customer at the end of hire.

  • The Studio must be surrendered in its original condition. Additional cleaning or repairs will be charged.

  • Persons under 18 must have parental/guardian permission.

  • The Studio must be vacated promptly at the end of hire. No extra time will be given for pack-down.

  • Customers must lock the studio with the provided padlock on departure and must not remove any equipment.

  • Noise/music must be kept minimal during weekday office hours (flexible evenings/weekends).

  • Customers must arrive on time. If more than one hour late without notice, Phos Media reserves the right to cancel the booking with no refund.

4. Hire of Services & Equipment

  • All Equipment and Services are supplied at the Customer’s risk. Phos Media is not liable for loss, damage, or consequential loss.

  • Customers must notify Phos Media immediately of any faulty Equipment.

  • Customers may not:

    • Remove Equipment from the premises.

    • Modify, tamper, or use Equipment contrary to manufacturer’s guidelines.

    • Allow untrained personnel to use Equipment.

    • Sell, pledge, or encumber Equipment.

  • Assistants or freelancers supplied at the Customer’s request are deemed the Customer’s responsibility.

  • Equipment must be returned in good condition at the end of hire. The Customer is liable for repair or replacement costs for damage or loss.

5. Payment & Additional Charges

  • All payments made to Phos Media Studios are non-refundable.

  • Hire charges commence when Equipment or Studio is made available and end when returned.

  • Additional hours beyond booking will be charged at the published rate.

  • Any extra services, staff, or Equipment modifications will be billed to the Customer.

  • Security deposits required by third-party suppliers must be paid by the Customer at the time of booking.

  • Phos Media retains a general lien on any property in its possession until all monies owed are paid.

6. Exclusion of Liability

Phos Media Studios is not liable for:

  • Loss, theft, or damage to Customer property or that of agents/guests.

  • Failure or breakdown of facilities, Equipment, or services.

  • Injury or death unless directly caused by Phos Media’s proven negligence.

  • Fines or legal costs incurred by the Customer.

  • Any circumstances beyond Phos Media’s control.

7. Indemnity

The Customer indemnifies Phos Media Studios against all claims, costs, and demands arising from the Customer’s use of the Studio, Equipment, or Services — including claims from third parties — except in cases of death or personal injury caused by Phos Media’s proven negligence.

8. Termination

Phos Media may terminate a hire immediately if:

  • The Customer fails to make payment.

  • The Customer breaches Studio rules or poses a health/safety risk.

  • The Customer enters insolvency, liquidation, or bankruptcy.

  • The Customer is in breach of these Conditions.

In such cases, Phos Media’s only liability is refunding any deposit paid — unless payment terms specify otherwise.

9. Applicable Law

These Terms & Conditions are governed by the laws of England, Scotland, Wales, and Northern Ireland.

👉 I’ve now reinforced “non-refundable” in the General, Studio Hire, and Payment sections so clients can’t miss it.

Do you want me to also add a bold “Non-Refundable Payment Policy” notice at the very top (like a one-line warning box before the Terms) to make it absolutely clear before clients book?

Studio Hire Information


I.D 

Please bring with you some form of identification I.e Driving licence, Passport so that we can confirm who you are from the booking.  

Pay & Display car parks   

The Arcadian Centre,
Bromsgrove Street, Birmingham
B5 4TD

&

On street parking on hurst st

Arrival times 

Your studio hire times include setting up and packing down. Please aim to arrive downstairs 5 mins before your hire time begins so you have time to come up to the studio. Please be packed away and ready to leave the studio once your session time is up. We book in multiple clients per day so we cannot allow for extra time for setting up or packing down as we need to get the studio ready for the next client. 

Loading Bay

The jubilee has a loading bay at the back of the building (pictured below) with 2 large goods lifts to transport any equipment you may have. Please call us on arrival and we will come down and meet you at the loading bay. The loading bay can be accessed through skinner lane. Clients are not permitted to park in the landing bay after they have loaded equipment in.

Weekdays 

Once entering the Jubilee Centre through the front entrance there is individual buzzers for each unit on your right hand side in the lobby. If you press the 307 buzzer a member of staff will buzz you through the double doors. If you take a left through the double doors you will see the lift or alternatively there is stairs to your right. Head up to the 3rd floor and follow the signs above the doors to Unit 307 and knock on our door. 

Weekends 

As the Jubilee Centre has its shutters down on the weekend please call the number given to you on booking after you have parked and a member of staff will come down to the front entrance and let you in.  

Studio Lighting 

The studio is fully equipped with 3 studio flash heads, 3 continuous light heads and various modifiers that come with your studio hire. A full list of equipment can be found on our studio hire section of our website www.phosmediastudio.co.uk

On entering the studio we will show you around and turn the equipment on for you and provide the trigger for your camera to connect with the lights. If you have hired the studio then we would expect you to have a basic understanding of studio lighting and how to use the equipment as we cannot stay for the duration of the shoot to give assistance unless specifically agreed upon before the shoot  

Infinity Cove

Please make sure you have shoe covers on before stepping onto the infinity cove. Please only stand on the flat section of the infinity cove and not the curved edges as this will cause the plywood to crack.

Studio Rules

The studio is a space for professionals to work in and should be treated as such. If you’re looking to have a party then this is not the right space to use. 

The studio DOES NOT ALLOW smoking or drinking alcohol in studio whether it is part of a music video or photoshoot, so please do not bring any to the shoot. If you smoke then please smoke away from the building and not on any of the premises inside or outside.

Clients are not permitted to shoot any photos or videos anywhere in the building or on the premises apart from in our studio. 

Fire exits are only to be used in an emergency, if clients are found to be using fire exits to smoke then they will be asked to leave by security and will not be given a refund. 

Clients are not permitted to prop open any doors in the building to gain access or allow any people into the building without prior agreement.

If any of these rules are not followed security will be called and you will be asked to leave the studio.

Please read our studio hire terms and conditions in detail for more information regarding the rules of our studio and the building where we are situated.

Heating 

We have 3 portable heaters in the studio and are easy to use, a member of staff will show you this when you arrive. If the room is at a sufficient temperature after heating up then we Kindly ask that you turn the heaters off to save unnecessary electricity bills. 

Payment 

To confirm your studio hire we need the full payment to be made on receipt of the invoice.

Cancellation Policy 

Once the payment has been made this is non refundable. We understand that sometimes things happen and you may need to change a date. We need at least 3 weeks to change a booking date without the need for another payment.

Contact Info 

Sean:      07808182009

If you have any other questions regarding your studio hire then please feel free to use the contact information above. We aim to provide a quality studio hire experience for our clients.

Feel free to follow us on social media for upcoming deals and events. We look forward to seeing you in studio soon. 

Kind Regards 

Phos Media